论文投稿时要用到的8类信件模板，投稿时套用即可
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英文论文投稿时，为了让编辑老师了解你所做的工作，通常都会添加一个cover letter。我曾经专门写过一篇文章介绍过cover letter，并给出了3个cover letter的写作模板，投稿时参考着直接用就行。
点击链接即可阅读文章：《「要点」第3期之如何写SCI论文的投稿信（cover letter）》。
事实上，除了cover letter之外，有很多情况我们都需要与编辑老师进行沟通，必须催稿、根据修改意见修改后再投、致谢......。今天，我就交给大家论文投稿时会用到的8类信件万能模板。
1. cover letter（投稿信）
投稿信的万能模板，我在上面提到的文章中写了3个，感兴趣的读者可以自己查看。
2. 催稿信
通常写催稿信是因为，你投稿后收到编辑回信，说已经指定了审稿人，之后是漫长的等待，你很着急，于是就给编辑部写了催稿信。
Dear Prof. ×××:
Sorry for disturbing you. I am not sure if it is the right time to contact you to inquire about the status of my submitted manuscript titled “Paper Title”. (ID: 文章稿号), although the status of “With Editor” has been lasting for more than two months, since submitted to journal three months ago. I am just wondering that my manuscript has been sent to reviewers or not?
I would be greatly appreciated if you could spend some of your time check the status for us. I am very pleased to hear from you on the reviewer’s comments.
Thank you very much for your consideration.
Best regards!
Yours sincerely,
××××××
Corresponding author:
Name: ×××
E-mail: ××××@××××
3. 修改后投稿的cover letter（投稿信）
根据编辑部和审稿人的意见对稿件进行修改，完成后重新投稿时，也要附上一封cover letter，但是这封cover letter和刚投稿时的cover letter又不一样。
Dear Dr/ Prof..（写上负责你文章编辑的姓名，显得尊重，因为第一次的投稿不知道具体负责的编辑，只能用通用的Editors）:
On behalf of my co-authors, we thank you very much for giving us an opportunity to revise our manuscript, we appreciate editor and reviewers very much for their positive and constructive comments and suggestions on our manuscript entitled “Paper Title”. (ID: 文章稿号).
We have studied reviewer’s comments carefully and have made revision which marked in red in the paper. We have tried our best to revise our manuscript according to the comments. Attached please find the revised version, which we would like to submit for your kind consideration.
We would like to express our great appreciation to you and reviewers for comments on our paper. Looking forward to hearing from you.
Thank you and best regards.
Yours sincerely,
××××××
Corresponding author:
Name: ×××
E-mail: ××××@××××
4. 回答审稿人的修改意见
根据审稿人意见修改后，必须要给出你在哪些地方进行了什么样的修改，因此这封信很重要。
Dear Editors and Reviewers:
Thank you for your letter and for the reviewers’ comments concerning our manuscript entitled “Paper Title” (ID: 文章稿号). Those comments are all valuable and very helpful for revising and improving our paper, as well as the important guiding significance to our researches. We have studied comments carefully and have made correction which we hope meet with approval. Revised portion are marked in red in the paper. The main corrections in the paper and the responds to the reviewer’s comments are as flowing:
Responds to the reviewer’s comments:
Reviewer #1:
1. Response to comment: (……简要列出意见……)
Response: ××××××
2. Response to comment: (……简要列出意见……)
Response: ××××××
...
逐条意见回答，切忌一定不能有遗漏，针对不同的问题可以使用下列几个礼貌术语：
We are very sorry for our negligence of ……...
It is really true as Reviewer suggested that……
We have made correction according to the Reviewer’s comments.
Considering the Reviewer’s suggestion, we have ……
最后特意感谢一下这个审稿人的意见：
Special thanks to you for your good comments.
Reviewer #2:
同上述。
Other changes:
1. Line 60-61, the statements of “……” were corrected as “…………”
2. Line 107, “……” was added.
......
We tried our best to improve the manuscript and made some changes in the manuscript. These changes will not influence the content and framework of the paper. And here we did not list the changes but marked in red in revised paper.
We appreciate for Editors/Reviewers’ warm work earnestly, and hope that the correction will meet with approval.
Once again, thank you very much for your comments and suggestions.
5. 致谢信
论文录用后，为了表示你的礼貌，可以给编辑老师发一份感谢谢。
Dear Prof. ××××××:
Thanks very much for your kind work and consideration on publication of our paper. On behalf of my co-authors, we would like to express our great appreciation to editor and reviewers.
Thank you and best regards.
Yours sincerely,
××××××
Corresponding author:
Name: ×××
E-mail: ××××@××××
6. 询问校稿
文章接受了，可是长时间没有收到校稿通知，这时候可以写信问一下编辑老师。
Dear ×××:
Sorry for disturbing you. I am not sure if it is the right time to contact you to inquire about the status of our accepted manuscript titled “Paper Title” (ID: 文章稿号), since the copyright agreement for publication has been sent to you two months ago. I am just wondering that how long I can receive the proof of our manuscript from you?
I would be greatly appreciated if you could spend some of your time for a reply. I am very pleased to hear from you.
Thank you very much for your consideration.
Yours sincerely,
××××××
Corresponding author:
Name: ×××
E-mail: ××××@××××
7. 文章校稿
已经录用的文章开始校稿，需要不停地与编辑部进行沟通，过程中来往的信件非常频繁，也非常重要。
Dear Mr. ×××:
Thanks very much for your kind letter about the proof of our paper titled “Paper Title” (ID: 文章稿号) for publication in “Journal Name”. We have finished the proof reading and checking carefully, and some corrections about the proof and the answers to the queries are provided below.
Corrections:
1. In ****** should be **** (Page ***, Right column, line***)
2. In **** the “*****” should be “****” (Page ****, Right column, line****)
Answers for “author queries”:
1. *********************.
2. **********************
3. **********************
We greatly appreciate the efficient, professional and rapid processing of our paper by your team. If there is anything else we should do, please do not hesitate to let us know.
Thank you and best regards.
Yours sincerely,
××××××
Corresponding author:
Name: ×××
E-mail: ××××@××××
8. 要求减免版面费
文章已经接受，需要提交版面费，但是你觉得版面费太多了，你可以发一封邮件与出版社进行沟通，有可能最后就将你的版面费减免了。
Dear Editor
We are glad to see that our paper will be published in ××××. Thanks a million for your work. Although we have been supported by an external grant source, we must admit that it is not enough money to pay page charges. We hope to waive page charges expect for payments for language corrections and color figures.
Best wishes.
××××××
Corresponding author:
Name: ×××
E-mail: ××××@××××
至此，关于投稿时可能会用到8类信件模板就全部讲完了。